Anatomy of a letter - With which components is a letter written

Card Puncher Data Processing


This page regroups all ui elements by name (known also as feature) that you could find in a letter

Anatomy Structure Of A Letter


There are three types of Letters:

Formal Letter not personal business and official letters
Informal Letter personal written to friends and acquaintances
Semi-formal Letter in-between


For all type of letter, we found back this features.

Sender Address

The address is aligned vertically so that each line starts immediately below the previous one

Include telephone number and email if available

The sender’s address is written at the top right corner.

If the letter is going to be sent to someone in another country, you should add your country to the address.

The address is generally followed by the date.

See Bootstrap styling


In a formal letter, the date goes below the sender address with a line space in between


  • 1st February, 2007
  • 2nd May, 2006
  • 3rd July, 2009

Recipient’s Address

The address is aligned vertically so that each line starts immediately below the previous one

The Recipient’s address is written at the left hand side below the sender’s address, after the date.

Salutation / Greeting

The name of the person should be used if known instead of a formal salutation.

Example Type
Dear Sir/Madam Formal
Dear Formal / Informal
Hey Informal
Hi Informal
What's up Informal
How's it going Informal
Greetings Informal
Howdy Informal

Informal greetings are used in situations where you want to:

  • be familiar with the person you are writing to
  • have a casual or friendly relationship with them.

The salutation is written on the left-hand side following the sender's address and date.


An heading is one sentence that carries the reason of the writing. It should be in capital letters or underlined.

An heading is also known as:

In a formal letter, you would find it under the salutation.


The body gives more details and outline the most important points.

Paragraphs should be indented.

  • In formal writing, the first paragraph is introductory while the second paragraph conveys whatever it is you want to get across, in details. The last paragraph should be conclusive.
  • When writing to a friend or acquaintance, the first paragraph generally expresses a greeting, followed by wishes of good health while the second paragraph carries the reason you’re writing the letter

Example from an Amazon template newsletters

This sentence has five words. Here are five more words. Five-word sentences are fine. But several together become monotonous. Listen to what is happening. The writing is getting boring. The sound of it drones. The ear demands some variety.

Now listen. I vary the sentence length, and I create music. Music. The writing sings. It has a pleasant rhythm, a lilt, a harmony. I use short sentences. And I use sentences of medium length.

And sometimes, when I am certain the reader is rested, I will engage him with a sentence of considerable length, a sentence that burns with energy and builds with all the impetus of a crescendo, the roll of the drums, the crash of the cymbal sounds that say listen to this, it is important

Closing / Signature / Valediction

An short sentence written at the left side after the conclusion with your names.

A Complimentary close (or Valediction) followed by your name or nickname.

This is written at the left hand side. The name of the sender is printed below the signature. A comma must follow the complimentary close.

Type Example
Formal Yours faithfully
Yours sincerely
Informal Love,
Lots of love,
Best wishes,
Missing you lots,
Yours forever, Regards,
Bye for now!
Personal regards, Kindest regards, etc
Affectionate My dear _name_

With semi-formal letter and informal letter, you just write your given name. You do not print your full name.

Documentation / Reference

Discover More
Headline Example
A heading is a short sentence that summarize a section of text

A heading is used in a lot of place and this articles regroups them in one
Email - Newsletter

A description for the search page result engine
Data System Architecture
Features - Block of text are categorized by a name called feature

This page lists the most well known feature of text. They are an important part of the design vocabulary of a letter, web page, email or newspaper.
Html Heading Sequentiel Order
HTML - Heading Content (Section Header) - Heading Elements (H1 to H6)

Heading define the structure / outline / table of content of the document (page) They are defined via: the heading element (h1/h6) via the aria heading role section of the document letter, the...
HTML emails - How to write them correctly

There is a lot of fuzz concerning how you should write the HTML for email. This article will give you on the good track and this is not as scary as it seems
Card Puncher Data Processing
UI - Date

The date is an text feature that refers to a document stage such the written date the published date the last update date the created date The date may be added: to an header (below an...

Share this page:
Follow us:
Task Runner